Hebra Health Dermatologist Onboarding Privacy Notice

Hebra collects account details, identity information, professional and licensure data, supporting documents, profile publication details, and operational preferences that you submit through the dermatologist onboarding workflow.

This may include contact details, qualifications, licensure information, language and availability preferences, CV and credential files, profile images, admin review notes, and interaction metadata generated through the onboarding process.

Hebra uses onboarding data to verify clinician identity and eligibility, assess network fit, review uploaded materials, operate the dermatologist workspace, publish approved profiles, and maintain trust and safety across the platform.

Where applicable, Hebra also uses this information to support legal compliance, fraud prevention, service operations, communication, and the maintenance of accurate platform records.

Hebra processes dermatologist onboarding data on a combination of lawful bases that may include pre-contract steps, legitimate interests in operating and securing the clinician network, legal obligations, and consent where a specific consent capture is required.

When Hebra records acceptance of clinician legal documents, it stores the acceptance state, policy version, and related audit context to evidence that submission was made against the published terms and privacy notice.

Authorized Hebra team members may access onboarding data for verification, moderation, operational support, legal review, platform integrity, and clinician-network management.

Hebra may also use service providers that help with hosting, storage, analytics, communications, or operational tooling, subject to appropriate contractual and security controls.

Not all onboarding data becomes public. Hebra uses onboarding information to prepare a dermatologist profile, but only selected public-facing fields are shown once a profile is approved and published.

Credential documents, internal review notes, and other non-public operational materials are used for review and platform management, not for public directory display.

Hebra retains onboarding data for as long as reasonably necessary to operate the clinician network, maintain legal and operational records, manage disputes, investigate concerns, or comply with applicable law.

Retention periods may differ between public profile information, uploaded credential files, audit records, and internal review records.

Depending on your location and applicable law, you may have rights to request access, correction, deletion, restriction, objection, or portability in relation to your personal data.

Hebra may need to retain certain information where required for legal, security, fraud-prevention, professional, or contractual reasons even if a deletion request is made.

Hebra applies organizational and technical measures intended to protect onboarding data against unauthorized access, misuse, loss, or disclosure. No platform can promise absolute security, but Hebra is designed to use privacy-aware workflows for sensitive clinician materials.

Where data is processed across jurisdictions, Hebra aims to use appropriate safeguards and operational controls for cross-border handling.

If you have questions about this privacy notice or your onboarding data, contact Hebra before submitting or while your profile is under review.

Hebra may update this notice over time. Where a material update affects onboarding acceptance, Hebra may require clinicians to review and accept the updated notice version.